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FACTURAgem is our invoicing solution specialized in the Spanish market, with customized taxes, options and support for Spain.

If you invoice from a different country, you'd probaly prefer to use our international version: invoicefu.

Back to Working with invoices and invoice payments

How do I edit an invoice?

The following page shows how to edit an invoice using FACTURAgem. Foremost, you need to sign in the application. Once logged, click the 'INVOICES' button of the header menu to access your invoice's list. Click then on the pencil icon as shown below.

Invoice list

Note: the pencil icon is also accessible from the invoice detailed view.

Invoice icons

Invoice number and date

These two data are located at the top left corner of the invoice form. FACTURAgem adapts pretty well your numbering scheme. You can follow the default scheme FACTURAgem provides, or use your own scheme. In this case, FACTURAgem will try to remember your scheme and generate the next invoice number alone. Moreover, the 'Last invoices' link permits you to have a look at your last invoices numbers.

Invoice's number and date

The invoice date is by default the day the invoice is created but if you want to, you can choose another date. To do so, click on the date in order to make appear the calendar and being able to select the suitable date.

Personal data

The data of your company are located at the top right corner of the invoice form. You can change these data by clicking on the 'Edit data' link. A frame will appear so you can modify the data via a formulary. Editing these data will only affect the invoice, the data won't be changed in your account.

Client data

The client data are located just below the invoice number and date.

Client data frame

The drag-down menu permits you to select a client. If you do so, his data will automatically appear in the frame below. You can use the 'New client' link to open a popup and create a client if the client is not registered in your client's list. The 'Edit data' link will open a frame and allow you to modify the data via formulary. Editing these data will only affect the invoice, the client data won't change.

Notes

The notes frame is located below your personal data. Modifying its content will only affect the invoice.

Invoice lines

As you update the invoice, it contains minimum one invoice line. You can modify it, delete it or add new lines but don't forget that you'll always need at least one line description to update the invoice. Adding lines has never been that easier. Click on the 'Add line' link and simply fill the new line fields. You can delete a line by clicking the dustbin icon.

Invoice's lines

Discount percentage and Taxes

The discount percentage is usually linked to the client. You can choose to modify it or not but don't forget that modifying this data will only affect the invoice, the client data won't change. If the client data doesn't contain any discount percentage, there's still time to add a ponctual one for the concerned invoice.

Invoice's disccount percentage, taxes and total

The taxes are usually linked to your personal account. You can add or remove taxes by clicking the respectives 'Add tax line' and dustbin links. This won't affect your account taxes configuration but only the concerned invoice.

The footer

The footer is usually linked to your personal account. You can choose to modify it or not but modifying this data will only affect the invoice, your account data won't change. If your account configuration doesn't contain any footer, there's still time to add a ponctual one for the concerned invoice.

Invoice's footer

Update the invoice

To update the invoice, click on the 'Update Invoice' button located at the bottom right corner of the formulary.

Back to Working with invoices and invoice payments